C_TS412_2021 SAP Certified Application Associate - SAP S/4HANA Project Systems Questions and Answers

The sequence for the following business transactions and documents for external activities in a project is vendor selection -> purchase order creation -> service entry sheet creation -> service entry sheet approval. Vendor selection is a process that involves choosing a suitable vendor for providing external services for a project activity. Purchase order creation is an action that involves creating a document that contains the details of the service request and sending it to the vendor. Service entry sheet creation is an action that involves creating a document that records the delivery of services from the vendor and posting actual costs to the project. Service entry sheet approval is an action that involves checking and confirming the accuracy of the service entry sheet before paying the vendor. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

A hierarchical report on budget updates is a standard report that you can use to get an overview of the budget changes for your projects. This report displays the original budget, current budget, budget updates, and budget transfers for each WBS element in a hierarchical structure. You can also drill down to see the details of each budget update document. You can access this report by choosing Information System Reports Financials Costs Budget Hierarchical Report on Budget Updates . Reference:https://help.sap.com/docs/SAP_S4HANA_ON-PREMISE/4dd8cb7b1c484b4b93af84d00f60fdb8/79ceb65334e6b54ce10000000a174cb4.html? &version=1909.002

Capacity requirements are the demand for capacities that result from planned or actual orders. If a work center is overloaded, it means that its capacity requirements exceed its available capacities. To reduce the overload of the work center, you can trigger automatic capacity leveling inside the project planning board, which is a tool that allows you to plan and monitor capacities for network activities. You can also shift activities backward or forward on the time axis where more capacities are available, which means changing their start and finish dates manually or automatically. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

To define a milestone for February 10 that should not be changed through scheduling, you should enter February 10 as fixed date for the milestone. A fixed date is a date that remains unchanged during scheduling, regardless of any changes in the dates of preceding or succeeding activities or milestones. A fixed date can be entered manually or automatically derived from a constraint. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

To confirm the working hours of different work centers for a single activity, you can create multiple confirmations for the activity and use the appropriate work center for each confirmation. A confirmation is a function that allows you to record actual data for activities and activity elements, such as actual dates, actual durations, actual work, and so on. A work center is a parameter that defines where an activity is performed or who performs it. A work center can have various attributes, such as capacity, cost center, formulas, and so on. To confirm the working hours of different work centers for a single activity, you can create multiple confirmations for the activity and use the appropriatework center for each confirmation. This allows you to capture the actual work done by each work center separately and update their capacity requirements and costs accordingly. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/f373bb53707db44ce10000000a174cb4.html

You can create several WBS elements per level.” According to SAP Help Portal2, “You can assign a WBS element of the new project to a different project definition.” According to SAP Help Portal3, “WBS elements can be planning elements, account assignment elements, and billing elements at the same time.”References: 123

According to SAP Press2, “To use assembly processing, you need a material master with sales views, a bill of material (BOM) for the material, a standard network with activities, and an assignment between the material and the standard network.”References: 2

“You can use an offset to specify a time interval between two activities. For example, you can specify that an activity should start two days after its predecessor activity has finished.” According to SAP Help Portal2, “You can use constraints to specify fixed dates for activities. For example, you can use the constraint ‘Must start on’ to fix the start date of an activity.”References: 12

 To solve the problem of the system not preventing their project managers from exceeding their budgets, you have to activate availability control in the assigned budget profile and define the tolerance limits in customizing. The budget profile is a parameter that defines the basic settings for budgeting in your project, such as whether availability control is active or not. The tolerance limits are values that specify how much deviation from the budget is allowed before the system issues warnings or error messages. Reference:https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

To determine the planned costs for an internally processed activity, you need the duration and activity type data. The duration is the time required to complete the activity. The activity type is a classification of activities according to their functions or characteristics. The system calculates the planned costs for an internally processed activity based on the formula for costing in the work center, the activity output price for the activity type and cost center assigned to the work center, and the duration of the activity. Reference: https://help.sap.com/doc/0f069b2e08b748f1b480d4c8b46c3c49/100/en-US/6a7a9f0a6e421014e10000000a174cb4.html

“You can assign more than one activity element to a network activity.” According to SAP Help Portal, “Capacity requirements of a network activity are reduced when the activity is confirmed.” According to SAP Press4, “You can assign the same work center to more than one activity on the same network.”References: 4

According to SAP Help Portal3, “You can use availability control to monitor budgets for projects or parts of projects (WBS elements). Availability control checks whether sufficient funds are available for planned or actual costs. If the budget is exceeded by a certain percentage (tolerance limit), the system issues a warning or an error message.”References: 3

Project-Oriented Procurement (ProMan) is a tool that allows you to display and process procurement documents that are relevant for projects. You can use ProMan to display reservations and purchase order items that are assigned to WBS elements or network activities. You can also use ProMan to create purchase requisitions, purchase orders, goods movements, and invoices for project-related materials and services. Reference:https://help.sap.com/saphelp_erp60_sp/helpdata/EN/8e/8bc95360267214e10000000a174cb4/frameset.htm