C_THR97_2405 SAP Certified Associate - Implementation Consultant - SAP SuccessFactors Onboarding Questions and Answers

Rehire checks are performed when the Onboarding process is initiated and after the Personal Data Collection step is completed. These checkpoints ensure that potential rehire matches are identified early and throughout the onboarding process.

A final review step can be incorporated into the onboarding process by utilizing the Process Variant Manager to add the step, defining a business rule to assign responsible groups for data review, and configuring task participation through the DEFAULT_ONB2_CONFIG object. These configurations ensure data accuracy and completeness before the onboarding process concludes.

The ONB2OffboardingActivitiesConfig permission provides users the ability to configure Offboarding programs, including defining activities and workflows within the Offboarding process. This permission is essential for administrators managing Offboarding configurations.

The Emp Job API in SAP SuccessFactors enables the creation of transfer events to update an employee’s profile when they are moving to a new position internally. This functionality is vital for keeping employee records accurate and reflective of current assignments and roles within the organization.

The SAP_ONB2_RehireCoordinator and OnboardingBPEServiceUser roles are default roles in SAP SuccessFactors Onboarding. These roles enable coordination and service functions, particularly in rehire and process management contexts, to support onboarding processes effectively.

The ONB2_OFB_EmployeeReviewCheck rule enables offboarding employees to review and edit their personal information as part of the exit process, ensuring that their records are accurate and up to date before their departure.

To upload document templates and assign signature placeholders, users need the "Manage Document Template" and "Manage Document Template Mapping" permissions. These permissions allow for managing document templates and ensuring accurate mapping of signature placeholders for onboarding documents.

The rule "SAP_ONB2_DataCollectionConfigSelect" is configured for the New Hire Data Collection and Personal Paperwork steps, ensuring that data collection settings are applied accurately to support the onboarding workflow and data consistency.

To integrate an external HRIS with SAP SuccessFactors Onboarding, it is necessary to import employee data using Integration Center or OData APIs, configure the Onboarding data model, and create an export of new hire data. These configurations facilitate the seamless exchange of employee information across systems.

The Onboarding data model is used during the "Personal Data Collection" and "Additional Onboarding Data Collection" steps. These steps involve gathering new hire information and integrating it into the system for a smooth onboarding process.

The Process Variant Manager in SAP SuccessFactors Onboarding allows administrators to customize onboarding workflows by adding various steps to align with organizational needs. "Create New Hire Tasks" and "Additional Onboarding Data Collection" help streamline task assignments and data collection, while "Compliance Forms" ensure that legal and regulatory documentation requirements are met during onboarding.

The "Welcome Message Notification with Reset Password Support Template" is used in SAP SuccessFactors Onboarding to send new hires a reset password link. This email template helps new hires access the system securely with their new credentials.

"Manage Data" in Admin Center allows administrators to configure Hire/Rehire parameters, defining specific field criteria to identify potential rehires and match records accurately for streamlined rehiring processes.

Role-based permissions should be granted to administrators, managers, and employees to ensure they can perform Offboarding tasks as required. These roles typically have responsibilities in the offboarding process, such as managing tasks and overseeing the exit process for departing employees.

To configure an onboarding process without the Review New Hire Data step, a new process variant can be created using Process Variant Manager, omitting this specific step. This allows for streamlined onboarding processes that do not require data review, depending on the organization’s requirements.

The "Process" permission enables participants to manage the process flow, including the ability to cancel onboarding if necessary. This permission allows users to oversee and intervene in the onboarding workflow to prevent issues or make changes as required.

Offboarding can be triggered through integration with SAP SuccessFactors Employee Central, allowing the process to initiate automatically based on employee termination events within the system, thus maintaining seamless HR workflows.

Configuring the "Rehire with Old Employment" function involves several settings to ensure rehired employees' records are managed accurately. This includes enabling the rehire permission, setting the "Allow Rehire with Old Employment" option in general settings, and assigning a responsible group for rehire coordinators to handle rehire cases effectively.

Custom tokens can be added to onboarding email templates by mapping fields in the document template to Onboarding fields, creating templates through Document Generation, and using {fieldID} format in the email content. This allows for dynamic data to be included in onboarding communications.

The "Consent" and "Signature" object permissions are necessary for embedding electronic signatures in SAP SuccessFactors Onboarding. These permissions allow users to digitally consent and sign required documents as part of the onboarding process.

For onboarding to be initiated, a candidate’s status must be set to "Hireable." This status confirms the candidate is eligible for onboarding processes to begin, aligning with the hiring workflow in SAP SuccessFactors.